Lincoln County
The County Clerk is responsible for a wide range of duties mandated by the Oklahoma State Statues. The County Clerk serves the public as the official keeper of county records. These records include instruments filed by private citizens and public officials such as real estate related filings, mortgages, plats, military discharge, leases, oil and gas production, tax liens, etc.
Clerk
The County Clerk is also responsible for the administration of the following financial responsibilities for the county.
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Provide Payroll functions for close to 165 County employees, County officers and departments.
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Process pay claims for all elected officials, departments, and staff.
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Purchasing Agent for the County.
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Administers health insurance for employees.
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Process governmental income tax reports.
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Provide accounts payable functions for all County departments.
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Encumber, audit and pay all County purchase orders for materials and services.
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Balance all outstanding warrants to the Treasurer's monthly reports.
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Prepare the County's Annual Financial Report and Monthly Financial Reports. The Accounting department is responsible for the auditing
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records and balance of all accounts
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Receive all claims filed against the County.
As Registrar of Deeds, the County Clerk receives, records, and preserves these records, in many cases for perpetuity. In addition, the County Clerk serves in a number of other important functions. The County Clerk prepares and posts agendas, as well as, maintains meeting minutes for the following boards:
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Secretary to the Board of County Commissioners
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Secretary to the Excise Board:
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Receives all budgets submitted by cities, towns, and school districts in the County; presents to the Board
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Secretary to the Tax Roll Correction Board
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Secretary to the Equalization Board
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Secretary to the several Trust Authorities
Office of
Alicia Wagnon
Must be an original or a certified copy of an original instrument
Must be clearly legible without magnification in the English language.
Must describe the property by its specific legal description as necessary for indexing.
If instrument contains more than 25 legal descriptions requiring separate entries in the indexes, the descriptions shall be sorted by addition, block, and lot if platted property or by township, range and section and will be subject to non-conforming fee.
Unless the person offering nonconforming instrument for filing is willing to reform the instrument, for which purposes it may be withdrawn and refiled during the same business day, the County Clerk may refuse to index and record.
Documents must be "Xerographically reproducible by copying equipment in use by the County Clerk."
Unless otherwise provided by law, documents must be no larger than 8.5 by 14 inches. Certain instruments are excluded, such as Plats)
The top margin of all documents shall be at least two (2) inches and all other margins shall be at least one (1) inch. A three inch top margin would be ideal, allowing placement of the return address on the left side and the recoding stamp on the right side while still complying with the 1 inch margin requirement.
All documents shall provide an area free of printed information sufficient in size to accommodate documentary stamps, certification of payment of mortgage tax, and recording information affixed by the County Clerk without extending into the margins. (These space requirements may vary.)
If sufficient blank space is not provided, an additional page shall be attached to provide the space. This increases the number of pages resulting in an increase in filing fees.
On each instrument shall be listed the mailing address of the grantee, mortgagee, assignee or other designated party to which the instrument is to be delivered after recording.
If the document fails to meet all the requirements above, but is an original or certified copy, is legible, in English, is xerographically reproducible by the Clerk's equipment, and meets all other statutory requirements for recording, the County Clerk may record it by charging the additional fees set in place for nonconforming instruments.
Documentary Stamp Tax
The tax shall be prorated at the rate of $ 0.75 for each $5,00.00 of the consideration or any fractional part thereof.
See Oklahoma Statute Title 68 Section 3201 for additional details.
There will be an additional $10.00 preservation fee for EACH document filed.
FEES
1. Real Estate (first page) $8
Each Additional Page $2
Preservation Fee Per Document Filed $10
2. Power of Attorney $8
3. Name Change $8
4. Documentary Stamp (per $500) $0.75
5. Plat
2 Blocks or More $25
1 Block or Less $10
6. UCC Lien Search $5
UCC Phone Search $3
7. Physicians, Insurance, Mechanic's, and Materialmen's Lien $10
Each Additional Page Per Statement $2
Notices (not including actual cost of postage) $8
Releases (not including actual cost of postage) $0
8. Judgements (Small Claims, JEJ's, Deficiency, etc.) $8
Releases $8
Each Additional Page $2
9. Oklahoma Tax Warrants (State Agency) $8
Release of Oklahoma Tax Warrants $8
10. Federal Tax Liens $10
Release of Federal Tax Liens $10
11. Fictitious Name Partnership $8
12. Copy Fee (per page) $1
13. Certificates (Certified Copies Per Certificate) $1
14. Non-conforming Fees (first page) $25
Legal Descriptions in excess of 25 per page is an additional $1 per legal $1 Each Additional Page $10